Email
An email (Electronic Mail) is a digital message sent through the internet from one person to another. It is a fast and convenient way of sending messages through the internet, either formally or informally.
Emails can also include attachments like documents, audio files, images, or videos, making them super useful for communication in school, work, and daily life.
Emails can be stored and searched easily, which makes them a great way to keep records of important communication.
Email Format
From: your email address
To: recipient's email address
Subject: [Your Subject Here]
Dear [Recipient's Name],
[Your email body—intro + reason for writing + details + polite closing.]
Warm regards / Best wishes / Sincerely,
[Your Full Name]
[Your Contact Info]
Email format, examples explanation in Tamil @Banumathi K's Literature Insights 👇
1. Write an email inviting students and staff to a seminar
To: eeeeeeeeeeee@gmail.com
Subject: Invitation to National Level Seminar on “Why Plants Are Our Best Friends”
Dear Sir/Madam,
Greetings from Kavivel College of Arts and Science!
We are pleased to inform you that the Department of Environmental Studies is organizing a National Level Seminar on the topic “Why Plants Are Our Best Friends” on Monday, April 22nd, 2025, at the college auditorium.
The seminar aims to raise awareness about the importance of plants in our daily lives and their vital role in maintaining a healthy environment. The event will feature expert talks, student presentations, and interactive sessions.
We cordially invite all students and staff members to attend and actively participate in this meaningful event. Your presence will greatly enhance the impact and success of the seminar.
Thank you, and we look forward to your enthusiastic participation!
Warm regards,
Dr. Kavitha K
Head of the Department
Department of Environmental Studies
Kavivel College of Arts and Science
Chennai
aaaaaaaa@gmail.com
+91-xxxxxxxxxx
__________
2. Draft an email seeking clarification about the seminar.
From: aaaaaaaa@gmail.com
To: eeeeeeeeeeee@gmail.com
Subject: Request for Clarification on Seminar Details
Dear Dr. Kavitha,
Greetings!
I hope this message finds you well. I recently received the invitation regarding the National Level Seminar on “Why Plants Are Our Best Friends” scheduled for Monday, April 22nd, 2025. Thank you for organizing such a meaningful event!
I would like to seek a few clarifications regarding the seminar:
1. What are the timings for the seminar?
2. Is prior registration required to attend or participate?
3. Will participation certificates be provided?
4. Are there any guidelines for students and staff members who are interested in giving presentations?
I would be grateful if you could provide the above details at your earliest convenience.
Thank you for your time and support. Looking forward to your response!
Warm regards,
Dr. Banumathi
Assistant Professor
ABC College of Arts and Science
Chennai
aaaaaaaaa@gmail.com
91+xxxxxxxxx
__________
3. Draft an email requesting a letter of recommendation from your professor.
From: aaaaaaa@gmail.com
To: bbbbbb@gmail.com
Subject: Request for Letter of Recommendation
Dear Dr. Banumathi,
I hope this email finds you well!
I’m Janani Kannan, a final-year student of the Department of English at Kavivel College of Arts and Science. I am writing to kindly request a letter of recommendation from you for my application to the Postgraduate Programme in Communication Studies at Delhi University.
Having attended your classes on Modern Literature and worked under your guidance on my final-year project, I believe you can provide a strong and insightful recommendation about my academic abilities and dedication.
The last date to submit the recommendation is May 5th, 2025, and it can be submitted online through the link I’ll share if you agree to help. I’d be happy to provide my academic details, statement of purpose, or any other documents you may need.
Thank you so much for your time and support. I would be truly grateful for your help.
Warm regards,
Janani Kannan
aaaaaaaa@gmail.com
91+xxxxxxxxx
___________
4. Draft an email from a professor congratulating a student on receiving an academic award.
From: aaaaaaaaa@gmail.com
To: bbbbbb@gmail.com
Subject: Congratulations on Your Achievement, Harini!
Dear Harini,
I am absolutely delighted to hear the wonderful news about your selection as the Best Outgoing Student of the Year 2025 at Kavivel College of Arts and Science!
This recognition is a testament to your consistent dedication, academic excellence, and active participation in both curricular and co-curricular activities. Your positive attitude, leadership qualities, and willingness to go the extra mile have truly set you apart.
It has been a joy having you as a student in the Department of English, and I have no doubt that you will achieve great success in your future endeavors. Keep shining, keep growing, and always stay true to your passion.
Congratulations once again—you’ve made us all proud!
With warm regards,
Dr. Abarna Banumathi
Associate Professor
Department of English
Kavivel College of Arts and Science, Chennai
aaaaaaaa@gmail.com
+91-xxxxxxxxxxx
______________
5. Draft an email congratulating your friend on getting a new job.
From: aaaaaaaa@gmail.com
To: bbbbbb@gmail.com
Subject: Huge Congrats on Your New Job, Harini!
Hey Harini!
I just heard the amazing news—you got the job at Infosys! A huge congratulations to you! I’m so proud and excited for you.
You’ve worked so hard for this, and it’s such a perfect fit for your skills and passion. I still remember all those late-night prep calls and mock interviews—clearly, it all paid off big time!
Let’s definitely catch up soon—I owe you a celebratory coffee. Until then, enjoy the win and soak up all the good vibes. You deserve it!
With love and cheers,
Anusha
aaaaaaaa@gmail.com
+91-xxxxxxxxxx
Email format, examples explanation in Tamil @Banumathi K's Literature Insights 👇
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